Data Protection SYZYGY London

SYZYGY Website Privacy Policy 

December 2023

This website is operated by SYZYGY UK LTD (“we” or “us”).

We respect the privacy of users of our website(s) and recognise that when you choose to provide us with information about yourself, you trust us to act in a responsible manner with that information. This privacy notice contains important information about how we use your personal data. 

What personal data do we collect?

At times we may request that you voluntarily supply us with personal data. Generally we request this when you want us to provide you with information in return.

We may gather the following personal data  about you when you use our website(s):

• Name
• Email address
• Telephone number
• IP address (a unique identifier for your computer or other device)
• Mobile device ID
• Information provided by you in relation to submitting a job application to us (this may include personal information on your CV)

How do we use it?

We will use your personal data in the following ways. We are also required by law to rely on  a legal basis for processing and we have set these out below.

For how we use your information that is collected using cookies and similar technologies please see our Cookie Policy.

Do we share your personal data?

We may send your personal data to other group companies, affiliates and third parties to help us process your personal data for the purposes set out in this notice.  Further details of our group companies can be found here.

We may disclose your personal information if we or any of our assets are the subject of a sale or similar corporate transaction. We will ensure that the third parties who receive your personal information are required to keep it confidential.

We may disclose personal data to third parties when we reasonably believe we are required by law, and in order to investigate, prevent, or take action regarding suspected or actual unlawful or otherwise prohibited activities, including, but not limited to, fraud.

How do we use your information for marketing?

We may contact you for direct marketing purposes. We rely on the legal basis of ‘legitimate interests’ to do this and you can opt out of receiving further communications from us at any time.

International transfers

We are a global company and therefore we may transfer your personal data to countries outside the UK including the US and other countries outside Europe. We will, where the country to which your data is transferred has not been found to provide an adequate level of protection, put in place appropriate safeguards to ensure your personal data is protected.  This may include an International Data Transfer Agreement or EU Standard Contractual Clauses (with the UK Addendum). We may also rely on explicit consent if that is appropriate.

How long do we keep your personal data?

We will keep your personal data  for as long as is considered necessary for the purpose for which it was collected (including as required by law).  Personal data may be held for longer periods where required by law or to establish, exercise or defend our legal rights.

In addition, personal data may be securely archived with restricted access and other appropriate safeguards where there is a need to continue to retain it.

How do we protect your personal data?

We take appropriate measures to ensure that your personal data is kept secure, accurate and up to date and kept only for so long as is necessary for the purposes for which it is used.

Under 13 year olds

This web site is not intended or designed to attract children under the age of 13. We do not knowingly collect personal data from or about any person under the age of 13. If you are under 13 years old and wish to ask a question or use this site in any way which requires you to submit your personal data, please get your parent or guardian to do so on your behalf.

Your rights

You are entitled to ask:

1. for a copy of the personal data we hold about you, and details about how we are processing your personal data;
2. to have any inaccuracies in your personal data corrected;
3. to have your personal data erased, or for our use of it to be restricted (for example, if your preferences change).

You may have other rights such as the right to object to our processing of your personal data, the right to data portability or rights in relation to requesting human intervention into any automated decision making that we may undertake.

Please contact us using the details set out below if you would like to exercise any of these rights.

You also have the right to make a complaint to the supervisory authority if you’re not happy with how we’ve handled your personal data.  In the UK, the supervisory authority is the Information Commissioner’s Office (http://www.ico.org.uk).

How to contact us

If you wish to exercise any of your rights in relation to your personal information or if you have any queries about how we use your personal data, please let us know by contacting us at the following address: DPO@SYZYGY.co.uk

Changes to this privacy notice

We review this Privacy Notice on a regular basis to ensure that it is up-to-date with our use of your personal data, and compliant with applicable data protection laws.

We may revise this privacy notice at any time. The updated Privacy Notice  will be posted on our website. You are encouraged to review this Privacy Notice from time to time.

Data Protection Officer

If you have any questions about this Privacy Notice, please contact our Data Protection Officer at DPO@SYZYGY.co.uk